Skip to main content

Worker Check-in & Check-out Guide (For Foremen)

Overview​

Workers check in and out of construction sites daily using their credentials (email or white card number + 4-digit PIN). This guide covers all check-in/check-out methods and your role as a foreman in managing site attendance.

1. Worker Check-in​

How Workers Check In​

Workers have two ways to reach the check-in page:

MethodHow It Works
QR Code ScanWorker scans the site QR code, goes directly to the credentials form for that site
Manual Site SelectionWorker opens the check-in page, selects a site from the list, then enters credentials

What Workers Enter​

  1. Email or White Card Number
  2. 4-digit PIN (set during induction)

Requirements​

  • Worker must have a completed and approved induction for the specific site
  • If the worker has not been inducted at the site, they will see an error with a link to start induction

2. Worker Check-out (3 Methods)​

Method 1: Worker Self-Checkout​

The worker checks themselves out using the same check-in page.

How it works:

  1. Worker goes to the check-in page (QR scan or manual)
  2. Enters their email/white card + PIN
  3. Clicks "Check In"
  4. System detects they are already checked in
  5. A prompt appears: "You are currently checked in at [Site Name] since [time]"
  6. Worker clicks "Check Out Now"
  7. Success message: "Checked Out Successfully. Have a safe day!"

The check-in button serves as both check-in and check-out. If the worker is already on site, the system automatically prompts them to check out.

Checkout method recorded: self

Method 2: Foreman Manual Checkout​

You can check out individual workers or all workers at once from the monitoring page.

Single checkout:

  1. Go to Monitoring > select your site
  2. Find the worker in the on-site list
  3. Click the "Checkout" button next to their name

Batch checkout:

  1. Go to Monitoring > select your site
  2. Click the "Check out all" button
  3. All currently checked-in workers and visitors at that site are checked out

Checkout method recorded: foreman

Method 3: Automatic Checkout (System)​

Every day at 6:00 PM Sydney time, the system automatically checks out all workers and visitors who are still on site. No action is required from you.

Checkout method recorded: auto

3. Visitor Check-in / Check-out​

Visitors do not need an account or PIN. They check in by entering:

  • Name (required)
  • Phone (required)
  • Company (optional)
  • Purpose of visit (optional)

Visitors cannot self-checkout. They must be checked out by:

  • A foreman (from the monitoring page), or
  • The auto-checkout system at 6 PM

4. Monitoring On-site Personnel​

As a foreman, you can view who is currently on site:

  1. Go to Monitoring from the main menu
  2. Select your site
  3. You will see:
    • List of all checked-in workers (with name, company, photo, check-in time)
    • List of all checked-in visitors (with name, company, phone, purpose)
    • Headcount summary (total, workers, visitors)

Emergency Muster​

In an emergency, click the "Emergency Muster" button on the monitoring page to see:

  • All on-site personnel with emergency contact details
  • Print-friendly layout for roll call
  • Headcount summary

5. Common Scenarios​

Worker forgot their PIN​

  1. On the check-in page, worker clicks "Forgot your PIN?"
  2. Worker enters their email address
  3. A reset link is sent to their email (valid for 15 minutes)
  4. Worker follows the link to set a new PIN

As a foreman, you can also reset a worker's PIN:

  1. Go to Records > find the worker's induction record
  2. Click the "Reset PIN" button
  3. A new PIN is generated and sent to the worker via email (or SMS if no email)

Worker tries to check in but has no induction at this site​

The system shows: "You need to complete induction for this site" with a link to start the induction process. The worker must complete all 4 induction steps and receive your approval before they can check in.

Worker is checked in at one site and tries to check in at another​

The system will prompt them to check out from the current site first. A worker can only be checked in at one site at a time.

6. Check-out Methods Summary​

MethodWho Does ItWhencheckout_method
Self-checkoutWorkerWorker re-enters credentials on check-in pageself
Foreman checkoutForeman/AdminFrom monitoring page (single or batch)foreman
Auto-checkoutSystemDaily at 6 PM Sydney timeauto

7. Quick Reference​

TaskWhere to Go
Check in a worker/checkin/worker or scan site QR code
Check out a worker (as foreman)Monitoring > [Your Site] > Checkout button
Batch checkout allMonitoring > [Your Site] > "Check out all"
View who is on siteMonitoring > [Your Site]
Emergency roll callMonitoring > [Your Site] > "Emergency Muster"
Reset a worker's PINRecords > [Induction Record] > "Reset PIN"
Approve an inductionRecords > [Pending Induction] > Approve