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URL Shortener Service

Usage Guidelines​

Core Functions​

The URL shortener service provides three essential functions:

  1. URL Shortening: Converts long URLs into manageable short links
  2. Tracking History: Maintains a complete history of all created shortened URLs
  3. Read Tracking: Monitors whether links have been accessed by recipients, providing valuable engagement insights

Naming Convention​

Use the following standardized naming format for shortened URLs:

Format: [Project]-[Date of Issue]_[Description]

Examples:

  • S1-2025.08.20_Arch Drawing for Tender
  • K7-2025.08.20_Structural Drawing for Tender
  • GE1-2025.07.30_DWG of Arch GA for CC Coordination
  • GE1-DA Condition
Quiz

Why DA condition has no date in the name?

Best Practices​

  • Follow the standardized naming convention for consistency
  • Include relevant dates in YYYY.MM.DD format
  • Use descriptive but concise descriptions
  • Monitor read tracking to confirm document delivery
  • Keep a record of important shortened URLs in project files

Security Considerations​

  • Do not shorten URLs containing sensitive information
  • Verify the destination URL before creating shortcuts
  • Use expiration dates for time-sensitive content
  • Monitor usage through the tracking history feature